Docs

Invoice lifecycle

Capture → process → journal entry → ERP action — step by step.

1. Capture

Each user configures their own connections. A capture pulls PDFs from the configured source. Events such as document_captured mark progress in the system.

2. Process

PDF text is extracted, then classified and structured into invoice fields. Providers can be deterministic, Ollama, or Anthropic. Duplicate detection and page orientation helpers keep the pipeline robust.

3. Journal entry

From the extracted invoice, Gestum builds a balanced journal entry (purchases / input VAT / suppliers) via journalEntryBuilder — accounting structure first, AI assistance second.

4. ERP action

Entries export through the ErpExporter port. The default stub makes the contract explicit: integration is deliberate, not accidental.

A message from Xavi:

founder of BeSmart in 2014

I have been working in artificial intelligence since 2012.

Over these years I have watched several waves of enthusiasm come and go. Technologies that looked revolutionary, promises that everything would change overnight — and then, reality. Today we are living through the biggest AI boom yet, and it is genuinely impressive. But it is also creating expectations that do not always match reality.

Every week I speak with companies that have invested time and money in AI projects that did not deliver. Many come to us after a bad experience. Not because artificial intelligence does not work, but because someone made them believe that adding "AI" to a process was enough to make everything better.

It does not work that way.

Artificial intelligence is not a magic product. It is an extraordinarily powerful tool — but it is still a tool. And like any tool, it only delivers good results when applied to well-understood processes, with clear goals and a solid methodology.

The curious part is that our process is not revolutionary at all.

In fact, I have to admit we have not invented anything.

We apply principles that have worked for more than twenty years in engineering, digital transformation, and continuous improvement. The only thing that has changed is technology’s ability to automate tasks that were previously impossible.

Our work starts by understanding how a company actually works. We analyze processes, identify bottlenecks, map the technology landscape, find automation opportunities, implement improvements incrementally, measure results, and put governance in place so the system keeps evolving in a controlled way.

That order matters.

Because a disorganized company with artificial intelligence is still a disorganized company. It just makes the wrong decisions much faster.

Our goal has never been to sell artificial intelligence.

Our goal is to help companies work better, make better decisions, and build an organization ready for the future. If AI is the best way to get there, we will use it. If it is not, we will say so.

We believe the real value is not having the most advanced AI model, but knowing where, when, and why to use it.

That is what we do at BeSmart.